Configuring Microsoft 365 SharePoint Backup
Configuring Microsoft 365 Backup includes the backup of SharePoint sites, ensuring that all documents, lists, libraries, and other critical data within your SharePoint environment are securely protected. This enables effortless restoration of SharePoint data in case of accidental deletion, data corruption, or other unforeseen issues.
Check the 'Configuring Microsoft 365 SharePoint Backup' video.
You can follow the below steps to configure Microsoft 365 SharePoint Backup:
To configure backup for your Microsoft 365 domain, in the SaaS Application main menu navigate to Backup->Configure Backup->Microsoft 365->SharePoint Sites.
Step 1: Basic Job Details
Backup Job Name: Provide any proper name for your backup job.
Backup Repository: Select the backup repository type. You can choose either Block Storage or Object Storage.
Repository Name: Once selecting the repository type, use the drop-down list to select the repository for your backup job.
Immutable Backups (Only for Object Storage):
- You have the option to enable this feature by checking the box, which will secure your backups as immutable for a specific duration. The duration can be specified and you do it for up to 999 day(s). The duration set will be applied to this backup job, which you’ll configure in subsequent steps. When configuring other backup jobs, ensure to adjust the duration according to your needs.
- Immutable backup in the BDRSuite Backup Server is a backup strategy or system you can use where once the data is backed up, it cannot be edited, deleted, or tampered with until a predefined time period expires that can be set up as shown below in the image representation. This approach adds an extra layer of protection to the backup data, making it resistant to ransomware attacks, accidental or malicious changes
Job Description: Provide a job description for future reference.
Step 2: Organization Selection
Choose Organization for backup
You can choose the entire organization for backup. By using the drop-down list, choose the Microsoft 365 organization you wish to configure backup for.
Step 3: Microsoft 365 SharePoint Backup Configuration
SharePoint Sites
SharePoint Site(s) Selection
Select SharePoint Site(s) For Backup
All sites are selected by default. You can individually deselect some of the sites or you can deselect all the sites and then individually select some of the sites.
Note: BDRSuite for Microsoft 365 supports backup for personal SharePoint sites as well.
Important: BDRSuite for Microsoft 365 currently does not support backup of shared documents, site notebooks, calendars, recycle bin items and list columns like location, hyperlink & lookup. If the Communication Site is selected then all the users in the organization require a License.
SharePoint Site(s) Exclusion
This SharePoint exclusion options lets you perform exclusion.
- The SharePoint Sites that were excluded will be shown in the ‘Excluded SharePoint Sites’ field.
- Enter the SharePoint Folders you wish to exclude from the backup in the ‘Excluded SharePoint Folders’ field.
- The SharePoint Files Filter option lets you further filter the files based on inclusion and exclusion. In addition, you have the ability to filter based on file name or file size using the option placed alongside the other filter options. This allows for more precise control over the data you wish to exclude from the backup.
Step 4: Scheduling
Incremental scheduling
After the initial backup, the BDRSuite Backup Server backs up only the added and modified items for each schedule.
Backup Frequency: From the drop-down list, select the backup frequency you wish to choose for your backup schedule. The options are as follows
- Manually
- Every Few hours
- Daily
- Weekly
- Monthly
Backup start time: Select the time for the backup to start from the drop-down list.
Advanced Scheduling Settings
You can choose from the advanced scheduling settings given below;
Retry Attempts: If the backup is interrupted due to some reasons, the BDRSuite Backup Server retries the backup for the specified number of retry attempts. The wait time between each retry attempt can also be configured.
- Retry attempts on backup failure: Select the number of retry attempts from the drop-down list.
- Wait time before each retry attempt: Select the wait time for each retry attempt from the drop-down list.
Step 5: Settings
Compression
By default, all the backup data is compressed while storing in the backup repository. If disabled the original size of the backup data will be stored.
Retention
Enabling this option lets you specify the number of restore points you want to retain. If disabled, all restore points will be retained.
User Mailbox (Mail, Calendar & Contacts): From the drop-down list select the time to retain. You can choose either days, months or years.
- User Mailbox (OneDrive): You can select both the number of versions and number of days to retain the OneDrive items. The minimum retention is 5.
- Group Mailbox (OneDrive): You can select both the number of versions and number of days to retain the OneDrive items. The minimum retention is 5.
- SharePoint Sites: You can select both the number of versions and number of days to retain the SharePoint Sites. The minimum retention is 5.
- Teams: You can select both the number of versions and number of days to retain the SharePoint Sites. The minimum retention is 5.
You can also configure deleted file retention for User mailbox (OneDrive), Group mailbox (OneDrive), SharePoints and Teams for upto 10 years
Advance Settings
E-Discovery
When this option is enabled, the item data of the selected entities will be indexed for e-Discovery. Disabling the option will prevent indexing.
Click the Toggle Button to enable indexing for the selected entities' data for e-Discovery.
Email Notification
The report email will be sent exclusively to the backup recipients. Backup-level email notifications prioritize these recipients over standard report email notifications.
Click the Toggle Button to enable backup job-level email notifications and enter the email recipients. You can also modify the global email notification settings if needed.
Step 6: Review
You can review the configurations before confirming the backup to run.
Note: Enable the ‘Run Immediately’ option if you wish to initiate a backup schedule despite the scheduled time.
Click on Save backup to proceed for the confirmation and click yes. Your backup is scheduled successfully.
Related Articles
Microsoft SharePoint Recovery: Granulary recovery Microsoft SharePoint from VMware Backup
Microsoft SharePoint Server recovery can be performed granularly from the BDRSuite Backup Server. Navigate to the Recovery tab, select "Restore Backup Data," choose the VMware backup job, and click the restore icon. Read this article for the complete ...Microsoft SharePoint Recovery
Granular recovery of Microsoft SharePoint can be done directly from the BDRSuite Backup Server. To begin, click on the Recovery tab and select Restore Backup Data. Choose the backup job to restore by clicking on the respective restore icon. Several ...Microsoft SharePoint Recovery
The Microsoft SharePoint Server can be granularly restored directly from the BDRSuite Backup Server. You can click on the Recovery tab in the BDRSuite Backup Servers home screen and select Restore Backup Data. All the backup jobs will be listed from ...Microsoft SharePoint Recovery
The Microsoft SharePoint Server can be granularly restored directly from the BDRSuite Backup Server. You can click on the Recovery tab in the BDRSuite Backup Servers home screen and select Restore Backup Data. All the backup jobs will be listed from ...Configuring Microsoft 365 Teams Backups
Configuring Microsoft 365 Backup includes the backup of Microsoft Teams data, ensuring that all chats, channels, files, and other important information within your Teams environment are securely protected. This enables quick recovery of Teams data in ...