Configuring Microsoft 365 Group Mailbox Backups

Configuring Microsoft 365 Group Mailbox Backups

Configuring Microsoft 365 Backup includes the backup of group mailboxes, ensuring that all emails, calendar events, contacts, and other critical data within the group mailbox are securely protected. This enables smooth recovery of group data in case of accidental deletion, data corruption, or other unexpected issues.
Check the 'Configuring Microsoft 365 Group Mailbox Backup' video.

You can follow the below steps to configure Microsoft 365 Group Mailbox Backup:
To configure backup for your Microsoft 365 domain, in the SaaS Application main menu navigate to Backup->Configure Backup->Microsoft 365->Group Mailbox.

Step 1: Basic Job Details

Backup Job Name: Provide any proper name for your backup job.
Backup Repository: Select the backup repository type. You can choose either Block Storage or Object Storage.
Repository Name: Once selecting the repository type, use the drop-down list to select the repository for your backup job.
Immutable Backups (Only for Object Storage):
  1. You have the option to enable this feature by checking the box, which will secure your backups as immutable for a specific duration. The duration can be specified and you do it for up to 999 day(s). The duration set will be applied to this backup job, which you’ll configure in subsequent steps. When configuring other backup jobs, ensure to adjust the duration according to your needs.
  2. Immutable backup in the BDRSuite Backup Server is a backup strategy or system you can use where once the data is backed up, it cannot be edited, deleted, or tampered with until a predefined time period expires that can be set up as shown below in the image representation. This approach adds an extra layer of protection to the backup data, making it resistant to ransomware attacks, accidental or malicious changes
Job Description: Provide a job description for future reference.

Step 2: Organization Selection

Choose Organization for backup
You can choose the entire organization for backup.  By using the drop-down list, choose the Microsoft 365 organization you wish to configure backup for.

Step 3: Microsoft 365 Group Mailbox Backup Configuration

Group Mailbox

Group Mailbox Selection
1. Select Domain to configure backup: From the drop-down list choose the domain(s) you wish to configure backup.
2. Choose Group Selection Option: This option lets you select the Group. From the drop-down list select the group you wish to configure backup. There are two options which are as follows;
  1. All Groups – Choosing this option will let you select all the group mailboxes in the domain. By default, all groups of all domains will be backed up.
  2. Specific Groups – Choosing this option will list all the group mailboxes in the domain. By default, all the groups from the selected domain(s) are available for backup.  You can choose only the specific groups you wish to configure backup and deselect the remaining users.
3. Select Data to Backup: Select the Group Mailbox entities you wish to configure backup. You can either choose all the options or perform backup level granularity by choosing only the required entities. The supported entities in the user mailbox are;
Group OneDrive – Selecting this option will backup the Group OneDrive items only.
Notes
Note: Currently only Group OneDrive is supported for backup due to API limitations.
Group Mailbox Exclusion
This group mailbox exclusion options lets you perform exclusion.
  1. The excluded group mailbox will be shown in the ‘Excluded Group Mailbox’ field.
  2. Enter the GroupDrive Folders you wish to exclude from the backup in the ‘Excluded GroupDrive Folders’ field.
  3. The GroupDrive Files Filter option lets you further filter the files based on inclusion and exclusion. In addition, you have the ability to filter based on file name or file size using the option placed alongside the other filter options. This allows for more precise control over the data you wish to exclude from the backup.

Step 4: Scheduling

Incremental scheduling

After the initial backup, the BDRSuite Backup Server backs up only the added and modified items for each schedule.
Backup Frequency: From the drop-down list, select the backup frequency you wish to choose for your backup schedule. The options are as follows
  1. Manually
  2. Every Few hours
  3. Daily
  4. Weekly
  5. Monthly
Backup start time: Select the time for the backup to start from the drop-down list.

Advanced Scheduling Settings

You can choose from the advanced scheduling settings given below;
Retry Attempts: If the backup is interrupted due to some reasons, the BDRSuite Backup Server retries the backup for the specified number of retry attempts. The wait time between each retry attempt can also be configured.
  1. Retry attempts on backup failure: Select the number of retry attempts from the drop-down list.
  2. Wait time before each retry attempt: Select the wait time for each retry attempt from the drop-down list.

Step 5: Settings

Compression

By default, all the backup data is compressed while storing in the backup repository. If disabled the original size of the backup data will be stored.

Retention

Enabling this option lets you specify the number of restore points you want to retain. If disabled, all restore points will be retained.
User Mailbox (Mail, Calendar & Contacts): From the drop-down list select the time to retain. You can choose either days, months or years.
  1. User Mailbox (OneDrive): You can select both the number of versions and number of days to retain the OneDrive items. The minimum retention is 5.
  2. Group Mailbox (OneDrive): You can select both the number of versions and number of days to retain the OneDrive items. The minimum retention is 5.
  3. SharePoint Sites: You can select both the number of versions and number of days to retain the SharePoint Sites. The minimum retention is 5.
  4. Teams: You can select both the number of versions and number of days to retain the SharePoint Sites. The minimum retention is 5.
You can also configure deleted file retention for User mailbox (OneDrive), Group mailbox (OneDrive), SharePoints and Teams for upto 10 years

Advance Settings

E-Discovery

When this option is enabled, the item data of the selected entities will be indexed for e-Discovery. Disabling the option will prevent indexing.

Click the Toggle Button to enable indexing for the selected entities' data for e-Discovery.

Email Notification
The report email will be sent exclusively to the backup recipients. Backup-level email notifications prioritize these recipients over standard report email notifications.
Click the Toggle Button to enable backup job-level email notifications and enter the email recipients. You can also modify the global email notification settings if needed.

Step 6: Review

You can review the configurations before confirming the backup to run.
Notes
Note: Enable the ‘Run Immediately’ option if you wish to initiate a backup schedule despite the scheduled time.
Click on Save backup to proceed for the confirmation and click yes. Your backup is scheduled successfully.


    • Related Articles

    • Configuring Microsoft 365 User Mailbox Backup

      Configuring Microsoft 365 Backup includes the backup of user mailboxes, ensuring that emails, contacts, calendar entries, and other important mailbox data are securely protected. This enables seamless recovery of individual user data in case of ...

    • Configuring Microsoft 365 Teams Backups

      Configuring Microsoft 365 Backup includes the backup of Microsoft Teams data, ensuring that all chats, channels, files, and other important information within your Teams environment are securely protected. This enables quick recovery of Teams data in ...

    • Restore Group/Shared Mailbox

      The Restore Group/Shared Mailbox feature allows administrators to recover emails and data from shared or group mailboxes, ensuring the restoration of essential communication and collaboration records. This feature helps maintain business continuity ...

    • Configuring Microsoft 365 SharePoint Backup

      Configuring Microsoft 365 Backup includes the backup of SharePoint sites, ensuring that all documents, lists, libraries, and other critical data within your SharePoint environment are securely protected. This enables effortless restoration of ...

    • Configuring Google Workspace User Mailbox Backup

      Configuring Google Workspace Backup includes the backup of user mailboxes, ensuring that emails, contacts, calendar entries, and other critical mailbox data are securely protected. This enables easy recovery of individual user data in case of ...