Configuring GMAIL SMTP Settings for Email Notifications

Configuring GMAIL SMTP Settings for Email Notifications

By configuring the SMTP Server settings, you can enable the functionality of automatic email notifications, allowing you to receive reports directly to your email inbox. This configuration ensures that important information and updates are seamlessly delivered to you via email, eliminating the need for manual retrieval.

Gmail Configuration Workaround

If you prefer to use a Gmail account, you can configure it by enabling 2-Step Verification and using an App Password. Here’s how:

Prerequisites

App Passwords are only available if:

  • 2-Step Verification is enabled on your Google account.
  • You’re using a personal Gmail account, or a Workspace account without enforced OAuth-only policies.

Configuration Steps

Step 1: Enable 2-Step Verification

Under "Signing in to Google", enable "2-Step Verification".

Step 2: Generate an App Password

Choose "Other" and name it (e.g., BDRSuite SMTP), then click Generate.

Copy the 16-character password (no spaces).

Step 3: Configure in BDRSuite ( via  Management -> Settings -> SMTP )

Option 1 – TLS (Port 587)

  • SMTP Server: smtp.gmail.com
  • Port: 587
  • Authentication Type - Auto
  • Protocol Type: TLS
  • Username: your Gmail address
  • Password: app password

Option 2 – SSL (Port 465)

  • SMTP Server: smtp.gmail.com
  • Port: 465
  • Authentication Type- Auto
  • Protocol Type: SSL
  • Username: your Gmail address
  • Password: app password

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Why Is the Workaround Needed?

🔒 Google Security Policy Changes

Google disabled "Less secure app access" in 2022 and now enforces:

  • OAuth 2.0 as the secure method for authentication

  • App Passwords as a fallback method only when 2-Step Verification is enabled

As a result, apps like Vembu BDRSuite that do not support OAuth 2.0 for SMTP must use App Passwords, which bypass the OAuth requirement but still enforce 2FA security.

✅ The "Workaround" Is Actually a Safe Google-Supported Alternative

This workaround is not a hack—it’s an official Google mechanism that allows apps without OAuth support to send email securely from your Gmail account.

- What Would the "Actual" or Preferred Method Be?

📌 Actual/Modern Way: OAuth 2.0 Integration

To follow Google’s official and secure method without using an App Password, BDRSuite would need to support OAuth 2.0 for SMTP.

This requires:

  • Registering the app in the Google Cloud Console

  • Obtaining OAuth 2.0 client credentials

  • Implementing the OAuth flow in the BDRSuite UI/backend

  • Securely storing and refreshing access tokens

❌ Why You Can’t Use OAuth in BDRSuite (Currently)

BDRSuite does not currently support Gmail OAuth 2.0 SMTP integration. ( BDRSuite v8.0 is expected to support this feature ). 


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